Working Title: SENIOR PROFESSIONAL ACCOUNTANT – 72003979
Salary: $40,000 – $43,000
Posting Closing Date: 12/23/2019
Professional Accountant Specialist
Bureau of Finance Management Services
State of Florida Department of Management Services
This position is located in Tallahassee
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
This is a key position in the Bureau of Financial Management Services. The position performs many of the financial activities to ensure that all revenues are recorded in an accurate and timely manner. The incumbent in this position must have a working knowledge Florida Accounting Information Resource (FLAIR).
Applies generally accepted accounting principles for governments in the preparation of financial reports and schedules. Duties would include, but not be limited to the following:
Assists in the review and verification of Statewide Financial Statement Forms prior to submission.
Assists in the reconciliation of revenue and accounts receivable to SAMAS and to Comptroller Ledgers.
Assists in the preparation of interim financial analyses that assist program areas in the management of their accounts receivable.
Assists in analyzing audit reports and the preparation of audit responses.
Independently handles telephone and email communications with customers.
Management of departmental accounts receivable.
Provide program areas with accounts receivable reports on a routine basis.
Review past due accounts receivables and coordinate collection processes with responsible program areas.
Assist customers in payment and management of accounts receivables.
Assist program areas as needed regarding payment receipt or invoicing inquiries.
Add, apply payment to, or manipulate invoices in Oracle accounts receivable system, including adding customers, applying credits, and generating reports as needed.
Process revenue receipts.
Assist in assuring that checks, journal transfers, ACHs, EFTs, and wires are processed accurately and efficiently.
Perform quarterly check log audits in accordance with the Bureau’s Cash Receipts Policy.
Back-up and assist Accountants as needed.
Coordinate invoices with managers for approval.
Audit invoices for accuracy and compliance with the Agency and DFS guidelines. Ensures the accounting data, such as the organization code, object code, and category are correct.
Input accounting data into systems for respective customers, verifying the organization codes, object codes and categories are correct.
Scan supporting documentation for retention purposes.
Generate customer invoices.
Input accounts receivable in FLAIR.
Process receipts in FLAIR. Ensure accounting information is keyed correctly in FLAIR, such as vendor number and invoice number.
Maintain payment log for accounts receivable.
Review Accounts Receivable report to ensure invoices have been paid.
Scan supporting documentation for retention purposes.
Debt collection and write-off process.
Assist the liaison between program areas and Department of Financial Services and third-party debt collections agency; direct courses of action regarding write-off and debt collection action.
Obtain permission from program areas and management for write-offs.
Assist in the submission of receivables to third party debt collections agency as required.
Assist in production of annual reports as required by Florida Statute, and miscellaneous receivable comparisons and reports as requested by management.
Maintain desktop procedures.
Maintain an organized set of desktop procedures that fully describes all work responsibilities. Desktop procedures must be reviewed and updated on a semi-annual basis.
Maintain an electronic and hardcopy of desktop procedures for the Section.
Knowledge, Skills and Abilities:
Knowledge of Financial Accounting Policies and Standards
Knowledge of FLAIR Accounting System – revenue transactions
Ability to work within MS Excel, MS Word, MS PowerPoint
Ability to plan and organize work assignments
Ability to work in a team environment
Ability to establish and maintain effective working relationships.
Ability to work independently.
Ability to work well under pressure.
Ability to provide prompt, reliable, accurate and courteous customer service.
This position requires sedentary work and repetitive motion.
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
Bachelor’s degree or equivalent experience
2 years of accounting experience
2 years of revenue experience (preferred)
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Nearest Major Market: Tallahassee