Deputy Director of Finance & Administration – Department of Management Services

Position Summary:
Deputy Director, Finance & Administration

This position is responsible for providing leadership and programmatic support of the daily operations and strategic direction of the Division of Finance and Administration. This position works closely with the Director of Finance and Administration to lead and develop business planning and strategy to support the Department in achieving its goals, enhance daily operations, and create and implement process improvements in support of the Division and the Department as a whole. This position directly manages Departmental Purchasing, the Bureau of Financial Management, the Office of Planning, Budget & Fiscal Integrity, and the Office of Project Management & Strategic Planning. This is a leadership position that regularly liaises with executive management and legislative staff regarding budgetary and contracting matters.

Pay Range:
[$80,000 – $90,000]

Organization Background:
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger, government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here: http://www.dms.myflorida.com/.

Location:
With its canopied roads shaded by moss-draped oaks, temperate climate, and award-winning state park system, Tallahassee is truly a gem within Florida — a state that has created more than 1.3 million private sector jobs since 2010 and offers its workers an excellent quality of life with no state income tax. Tallahassee is home to two major universities, a community college, the epicenter of state government, hundreds of industry association headquarters, and multiple private-sector interests. It is in close proximity to the crystal-clear waters of Gulf Coast beaches and natural springs, the old-Florida charm of St. George Island, the Nature Coast, and the hospitality of several quaint South Georgia towns. Explore upcoming events and activities in Tallahassee: www.visittallahassee.com.

Position Responsibilities:
Specific responsibilities of the Deputy Director of Finance and Administration include, but are not limited to, the following:

Strategically lead and support the Division and the Department with regard to daily operational functions related to finance and purchasing.
Lead team to consistently identify and implement process improvements.
Assist in evaluating and advising DMS’ executive leadership regarding all fiscal and budgetary issues impacting the agency.
Work closely with DMS’ executive and senior leadership teams to develop and prepare the agency’s legislative budget requests.
Recognize and anticipate issues and risks, gather appropriate information and proactively resolve issues, build consensus among pertinent stakeholders, and escalate issues as appropriate.
Assist with proactively identifying program needs.
Oversee the development and implementation of sound policies and procedures that create efficiencies and advance the agency’s goals.
Effectively communicate and exhibit the agency’s mission, goals, and values to internal and external customers.
Communicate complex information with internal and external stakeholders of varying backgrounds and experience.
Attract, develop, and manage an effective and highly motivated team.
Foster a healthy and productive work environment.
Responsible for the supervision of staff including performance management, planning and directing work, managing schedules including leave requests, fostering a healthy and positive work environment, and working with the Office of Human Resources during hiring and disciplinary actions.
Directly manage Departmental Purchasing to ensure sound procurement and policies for all agency purchasing and departmental contracts.
Directly manage the Bureau of Financial Management Services to ensure fiscally sound operating policies and procedures.
Directly manage the Office of Planning, Budget & Fiscal Integrity to ensure agency’s initiatives and objectives are appropriately supported and that consistent and reliable data is available to internal and external stakeholders.
Directly manage the Office of Project Management & Strategic Planning to ensure completion of agency long-range strategic and business plans, project budget development and management, and performance reporting.

Candidate Profile Experience:
The Deputy Director of Finance and Administration should possess the following qualifications:

Progressively responsible experience in leadership, business management, public administration, budget administration or finance.
Management and supervisor experience.
Professional experience with Florida’s budgetary process.
Successful leadership of financial programs or work units.
Experience with Florida’s public procurement statutes and rules.
Professional experience in strategic planning.
Successful management of numerous large-scale projects or programs.

Education:
Completion of a four-year degree from an accredited college or university is required.
Reporting Relationships
This position reports directly to the Director of Finance and Administration who reports directly to the Chief of Staff.

Recruiting Contact:
Karen Beard
Recruiter
Florida Department of Management Services
Telephone: 850-487-1502
Email: Karen.Beard@dms.myflorida.com

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses.
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at 850-488-2707. DMS requests that applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.
The State of Florida and DMS participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Successful completion of a background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee

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