Posting Closing Date: 04/13/2018
Deputy Director, Division of Real Estate Development and Management (REDM)
DMS seeks an experienced professional to serve as the deputy director that oversees the Bureau of Operations and Maintenance that is responsible for maintaining the Florida Facilities Pool (110 buildings and structures totaling more than 12 million square feet). This position works closely with the division director, deputy director, and bureau chiefs to ensure efficient operations of the division.
$80,000 – $95,000
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger, government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here: http://www.dms.myflorida.com/.
With its canopied roads shaded by moss-draped oaks, temperate climate and award-winning state park system, Tallahassee is truly a gem within Florida – a state that has created more than 1.3 million private sector jobs since 2010 and offers its workers an excellent quality of life with no state income tax. Tallahassee is home to two major universities, a community college, the epicenter of state government, hundreds of industry association headquarters and multiple private sector interests. It is in close proximity to the crystal-clear waters of Destin and Mexico Beach, the old-Florida charm of St. George Island, the Nature Coast, and the hospitality of several quaint South Georgia towns. Explore upcoming events and activities in Tallahassee: www.visittallahassee.com.
Specific responsibilities of the Deputy Director include, but are not limited to, the following:
•Work closely with REDM’s leadership to effectively manage the Bureau of Operations and Maintenance.
•Directly supervise and lead the Bureau of Operations and Maintenance that manages the daily operations of the Florida Facilities Pool (FFP), including facility operations, maintenance, overall building performance, energy consumption, parking lots, and other capital projects.
•Ensure that excellent customer service is delivered to all tenant agencies housed within the FFP, as well as public visitors.
•Represent DMS with external and internal stakeholders, including DMS leadership, construction and trade professionals, tenant agency leadership, and project managers.
•Conduct on-site inspections of buildings and projects to ensure that all FFP assets are operating at the highest level possible.
•Educate and lead REDM personnel regarding industry best practices, process improvements, and emerging building technologies.
•Lead the development and implementation of best practices for real estate asset/portfolio management across the FFP.
•Assist with the development and maintenance of the Capitol Complex.
•Ensure that taxpayer funds are efficiently used in accordance with legislative intent.
•Effectively manage bureau personnel including frequent written and verbal communication regarding DMS and REDM goals and mission, establishing SMART performance expectations that drive desired outcomes and behavior, appropriately resolving workplace issues, and leading by example.
Candidate Profile Experience:
The Deputy Director should possess the following qualifications:
•Minimum of 10 years of progressive experience and responsibility in a facility maintenance field.
•Five years supervisory experience directing a multi-functional staff.
•Ability to travel up to 15 percent of the time between DMS-managed locations throughout the state of Florida.
•Valid and applicable driver’s license.
•Experience in mining and analyzing data for decision-making and reporting purposes.
•Experience establishing organizational goals and performance metrics aligned to those goals.
•Excellent written and verbal communication skills; training and presentation experience preferred.
•Must have strong facilitation and project management skills, excellent negotiation skills, teamwork, and ability to influence and motivate various team members in participation of our operations and construction programs.
•Proven record of providing excellent internal and external customer service.
•Experience managing vendor relationships and holding vendors accountable.
•Experience motivating individuals and teams to perform at a high level and to embrace change.
•Client and customer service focused with strong organizational, technology, and communication skills.
•Demonstrated history of success in staff team-building and leadership development including the assessment of staff abilities, the implementation of staff developmental goals, and the alignment of individual and unit goals with those of the department.
•Strong personal and professional motivation to produce results aligned with the department’s goals and objectives.
•Ability to set and communicate goals, establish metrics, measure accomplishments, give appropriate feedback, and hold people accountable.
Completion of a four-year degree from an accredited college or university is required; professional experience can substitute on a year-for-year basis for the required degree. Completion of an advanced degree, preferably in the field of engineering, property management, architecture, construction management, project management, or a related field from an accredited college or university is highly desired.
This position reports to the Director of REDM. This position supervises the Bureau Chief of Operations & Maintenance.
Florida Department of Management Services
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.
The State of Florida and the Department of Management Services participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.