Contract Management Supervisor, Department of Management Services

Salary: $60,000
Apply via People First:
Posting Closing Date: 12/04/2017

State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position responsibilities:

The Division of State Purchasing is looking for a highly motivated, well organized contracting professional to serve as a Contract Management Supervisor (Purchasing Specialist Supervisor – SES). The Contract Management Supervisor (CM Supervisor) is primarily responsible for overseeing contractor performance after the contract is awarded. Specifically, the CM Supervisor performs the following functions:
•Supervises the receipt, review, and analysis of contract sales reports to identify problems and trends.
•Supervises the responsiveness to questions related to the contract with vendors and customers.
•Supervises overall customer service levels by responding to questions, clarifying contract terms and conditions, and resolving problems.
•Manages the review of contractor performance to assess contract compliance and MFMP fee collection (where applicable).
•Participates in staff’s periodic business reviews to address performance and other issues.
•Assists staff in the determination of the need for contract changes, and supervises that process to amend the contract when needed.
•Supervises the development of surveys to determine user satisfaction as well as any relevant customer group participation.
•Supervises contract management staff to perform to the four pillars: process-oriented mindset, challenge the status quo, create efficiencies, and respect state employees.
•The CM Supervisor may also conduct pre-award activities, sourcing events, or other duties as assigned. The Division of State Purchasing awards state term contracts and other statewide agreements which support multiple state agencies. The state term contracts provide economies of scale by aggregating requirements and expenditures and administrative ease through streamlined acquisitions.

Knowledge, Skills and Abilities:
•Ability to analyze contract reports and information to determine compliance
•Knowledgeable about Florida Statutes, Florida Administrative Code and contract law
•Ability to interface with senior government management, customer/supplier executive management; public agency executives
•Enthusiastic drive for excellence and efficiency to continuously improve operations and the quality of service delivered
•Pioneering attitude toward mentoring and growing personnel via strengths and challenges
•Ability to represent the organization in a clear and compelling manner
•Innovative and able to identify problems and then focus on developing a solution

Minimum Qualifications:
•Bachelor’s degree from an accredited college or university with at least two years of management experience OR at least 3 years of professional experience or comparable experience in contract management, business, project management, or experience in a related field.

Preferred Qualifications:
•Familiar with the provisions of Chapter 287 of the Florida Statutes, Rule 60A-1 and 60E-1 of the Florida Administrative Code, and strategic sourcing principles and practices.
•Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), Florida Certified Contract Manager (FCCM).
•Prior government procurement/contract management experience
•E-sourcing experience
•Experience using Ariba, MyFloridaMarketPlace or FLAIR
•Florida Certified Contract Manager (FCCM), Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Associate Contracts Manager (CACM), Certified Professional Contracts Manager (CPCM), or a Certified Purchasing Manager (CPM).

The Department of Management Services is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

DMS appreciates the service and sacrifices made by veterans and their family members. Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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