Chief of Financial Management Services, Division of Finance and Administration
This is a high-level financial and leadership position responsible for the overall planning, organization, and direction of the central finance and accounting function of the Department of Management Services. The incumbent in this position is responsible for planning, designing, and directing a comprehensive, detailed accounting system for the department’s Operating and Fixed Capital Outlay accounts.
$85,000 – $92,000
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here: http://www.dms.myflorida.com/.
Specific responsibilities of the Chief of Financial Management Services include, but are not limited to, the following:
•Oversee the issuance of approximately 100,000 invoices annually and the collection of approximately $287,000,000 in operating revenues from widely divergent program areas.
•Oversee the flow of pool-pledged revenues for the Florida Facilities Pool as stipulated in the bond covenants to provide adequate accounting controls, systems, and records that ensure timely billing and collection of revenues and processing of payments and from which management reports and the annual financial report are produced in conformity with generally accepted governmental accounting principles.
•Maintain responsibility for directing preparation of annual financial reports on eight different types of funds encompassing approximately 40 individual funds.
•Develop and implement accounting procedures to control the expenditure of appropriated funds and provide management with timely monthly financial reports.
•Develop for review and implementation policies and procedures to maintain adequate internal control throughout the department. Provide financial information to the department’s Budget Director, divisions, and program areas for use in developing the department’s Legislative Budget Request and the financial plan to support this request.
•Make recommendations on financial policy consistent with generally accepted accounting and financial reporting principles. Examples of policy recommendations include financial presentation of the results of the department’s operations, cash management and investment policy, internal controls, and the proper expenditure of appropriated funds.
•Develop and implement accounting procedures to invest funds and project interest earnings so that recommendations may be made to management.
•Develop and administer accounting records which reflect debt service requirements for bond retirement and interest payments.
•Direct preparation of the annual financial report, monthly informal statements, and special reports for management use.
•Interpret financial statements and other financial data in conference with management to render all possible assistance in aiding management to arrive at decisions.
•Implement procedures to perform generally accepted preaudit functions on commercial bills, travel expense vouchers, and requests for contract payments, which number thousands of disbursements annually. Procedures are designed and administered to maintain checks against the possibility of audit neglect or oversight.
•Develop and implement a system to monitor and control electronic data processing requirements and to ensure that the costs of ongoing systems and proposed new systems do not exceed budgeted funds.
•Review for approval Fixed Capital Outlay requests for release of appropriations for DMS-managed projects.
•Prepare supplemental or additional data, as requested; and, after appropriations are made, confer with analysts of the Planning and Budgeting Office on legislative intent.
•Maintain systematic review of all finance and accounting operations for the purpose of developing better methods of operation and more comprehensive management information reports.
•Direct the development of fiscal policies and procedures.
•In collaboration with the Personnel Office, implement procedures for processing accounting transactions for payrolls overtime, leave, etc., and all payroll-related activities.
•Develop and implement procedures to account for state-owned personal and real property.
•Respond to internal and extern auditor requests.
•Develop an annual administrative assessment.
•Develop annual non-operating budget requests.
•Oversee fixed asset accounting.
•Monitor systems access.
•Monitor the use of external bank accounts.
•Perform other related work as required.
Candidate Profile Experience:
The Chief of Financial Management Services should possess the following qualifications:
•Minimum of five years of experience working at a management level in financial management services, preferably in a state agency.
•At least five years of FLAIR experience.
•Strong leadership and customer service skills.
•Attention to detail.
•Strong problem-solving skills.
•Data mining and interpretation skills.
•Analytical thinking skills.
•Strong communication skills, both verbal and written.
A bachelor’s degree from an accredited college or university with a major course of study in accounting or an area of business that includes five courses in accounting is required.
This position reports directly to the Director of the Division of Finance and Administration.
Florida Department of Management Services
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.
The State of Florida and the Department of Management Services participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.