Apply via PF: https://jobs.myflorida.com/job/TALLAHASSEE-BUSINESS-CONSULTANT-I-72000055-FL-32399/458154000/
Salary: $35,000 – $40,000
Posting Closing Date: 02/23/2018
Business Consultant I
State of Florida Department of Management Services
This position is located in Tallahassee
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.
This is a position for a professional with fleet experience. Duties performed include:
•Maintaining an inventory of assets waiting to be sold via online auction, coordinate with agency vehicle custodians to verify condition and location of asset, and if determined, instructions to move asset to predetermined locations.
•Receiving, inspecting and preparing assets to be listed online. This can include, but not limited to: directing tow company and state employees delivering assets, starting and moving assets, performing and documenting a basic operational inspection, taking quality photos of each asset, removing decals and license plates and securing assets.
•Creating accurate listings for each asset using auction vendor’s online auction application. Incumbent will enter asset description and condition, inspection dates, results of asset operational inspection, photos, auction dates and calculate reserve prices. Attend asset pre-sale inspection appointments with prospective buyers and professionally respond to any questions received during listing period by potential buyers.
•Post auction duties will include: Contacting winning bidders immediately with detailed information on payment, pickup and removal options, collecting payments pursuant to DMS Finance and Accounting and Department of Financial Service’s procedures, completing and delivering asset titles and keys, running reports from the online auctioneer.
•Managing and updating all reports and databases: results spreadsheet, online auctioneer spreadsheet, FLEET, and disposal system.
•Assisting the Fleet Administrator by responding to incoming calls and e-mails to the Fleet Help Desk. The incumbent will walk customers through the problem solving process, follow up with customers, provide feedback and see the problems through to resolution.
•Referring Fleet user service requests/problems to fleet technical support staff when said event cannot be fully resolved by the incumbent and properly escalate unresolved problems to the Fleet Administrator.
•Managing the invoicing and accounts receivable (AR) for the Fleet service charges pursuant to DMS Finance and Accounting and Department of Financial Services procedures.
•Responsible for monthly DMS safety inspections.
•Serves as the property custodian delegate for Fleet Management’s tangible property; conducts annual inventory.
Knowledge, Skills and Abilities:
•Working knowledge of the state’s Florida Equipment Electronic Tracking (FLEET) System
•Working knowledge of online auction services preferred
•Microsoft Office (Word, Excel, PowerPoint)
•Ability to work outside during inclement weather
•Ability to operate vehicle boost unit (jump box)
•Ability to evaluate vehicle and asset condition
•Ability to communicate clearly and effectively using excellent customer service skills
•Planning and organization skills
•Attention to detail
•Ability to communicate technical information, both verbal and written
•Ability to establish and maintain effective working relationships with others
•Ability to work independently
•Ability to solve problems and make decisions.
•Standing, Sitting, Walking, Balancing, Lifting/Carrying, Pushing/Pulling, Bending/Stooping/Twisting, Crouching/Squatting, Kneeling/Crawling, Reaching. Exerting up to 20 pounds of force frequently.
•At least 1 year of fleet related experience.
•An associate’s degree from a college or university OR two years of professional fiscal or administrative experience. Professional experience as described above can substitute on a year-for-year basis for the required college education.
•Inventory management or asset tracking and accountability experience.
•Valid Driver’s License.
•Knowledge of the state’s Florida Equipment Electronic Tracking (FLEET) System
•Knowledge of automotive sales
•Knowledge of online auction or retail vehicle sales
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.