Posting Closing Date: 01/18/2018
Division of Retirement/Bureau of Local Retirement Systems/Municipal Police Officers’ and Firefighters’ Retirement Trust Fund Office
State of Florida Department of Management Services
This position is located in Tallahassee
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.
•The incumbent in this position has direct access to agency managerial employees and information of a confidential nature which has been determined to relate to employer/employee relations, collective bargaining and/or other personnel issues or budget development preparation and/or impact as defined in S.447.203a(4)&(5), F.S.
•This position supervises the following positions in a major section within the Bureau of Local Retirement Systems: an Accountant IV and a Government Analyst I. Primarily, this employee is responsible for the operation of the Municipal Police Officers’ and Firefighters’ Retirement Fund Office. This employee is responsible for planning and directing work assignments, motivating, training, setting performance standards and evaluating staff, and interfacing with the trustees, municipalities, districts, members, other agencies, bureaus, legislative members and staff relative to the pension programs. Specific duties and responsibilities include:
•Reviews ordinances, impact statements and actuarial valuations to determine compliance with Chapters 175 and 185 and composes a variety of complex correspondence relative to plan provisions and communicates with trustees, municipalities, districts, members and others regarding retirement issues.
•Reviews premium tax data received by the Department of Revenue. Communicate reviewed information with the Department of Revenue and provide any changes in plan(s) status. Responsible for the distribution of premium tax money to Chapter 175 and 185 Retirement Plans.
•Serves as information resource for other agencies, trustees, municipalities, districts, members, plan administrators, service providers, etc. and composes a variety of complex correspondence relative to the provisions of the Chapters 175 and 185 retirement systems.
•Develops and coordinates various training programs for plan trustees, administrators, staff and others regarding various aspects of Chapters 175 and 185, and the administration of the pension plans.
•Represents the agency before various professional groups on issues relative to the Chapters 175 and 185 pension plans.
•Reports to various agencies on the status of the Chapters 175 and 185 pension plans. Such information to include statistical, financial, benefit and premium tax details.
•Develops procedures and establishes guidelines for the operation of the office and sets standards for work performance.
•Meets with staff on a regular basis both individually and as a group to ensure consistent work productivity, establishes evaluation criteria and reviews performance, plans workloads, and motivates employees to improve quality of work performed by developing improved and more efficient methods of accomplishing assigned tasks.
•Attends training programs and reviews materials in order to maintain thorough knowledge of pension plan administration.
•Coordinates and works with staff in establishing procedures and guidelines for monitoring of funding status, and the review and approval of annual reports.
•Interfaces with various agencies to ensure proper notification, reporting, allocation, and release of premium tax moneys each year and prepares list of eligible cities for yearly distribution and oversees distribution and confirmation of proper deposit of state moneys.
Knowledge, Skills and Abilities:
•Knowledge of Chapters 112, 175, 185 and related state and federal laws pertaining to public pension funds.
•Knowledge of state premium tax laws relating to property & casualty insurance.
•Knowledge and Ability to apply teaching techniques and Skills in developing and conducting education programs.
•Ability to communicate effectively with others both verbally and in writing.
•Experience administering Florida Statutes
•Experience working with defined benefit pension plans
•Experience coordinating and conducting educational seminars
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation..
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Tallahassee